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Writing the Research Data Management Plan
is a national initiative of the Canadian Association of Research Libraries with a mandate to build "a set of sustainable, practical national services for research data management." Portage: Shared stewardship of research data
Portage DMP Assistant
The DMP Assistant is designed to meet the anticipated Data Management Plan requirements (in English or French) of these Canadian funders:
- Canada Foundation for Innovation (CFI),
- Canadian Institutes of Health Research (CIHR),
- Natural Sciences and Engineering Research Council (NSERC),
- Social Sciences and Humanities Research Council (SSHRC).
It allows one to complete a research data management plan prompted by various questions and then export the plan for submission with grant applications, ethics review, etc. Think about the following questions when constructing your research data management plan noting that not all questions will apply to all research projects. Researchers are encouraged to answer the questions relevant to their work.
What types of data will you collect, create, link to, acquire and/or record?
What file formats will your data be collected in? Will these formats allow for data re-use, sharing and long-term access to the data?
What conventions and procedures will you use to structure, name and version-control your files to help you and others better understand how your data are organized?
Documentation and Metadata
What documentation will be needed for the data to be read and interpreted correctly in the future?
How will you make sure that documentation is created or captured consistently throughout your project?
If you are using a metadata standard and/or tools to document and describe your data, please list here.
Storage and Backup
What are the anticipated storage requirements for your project, in terms of storage space (in megabytes, gigabytes, terabytes, etc.) and the length of time you will be storing it?
How and where will your data be stored and backed up during your research project?
How will the research team and other collaborators access, modify, and contribute data throughout the project?
Where will you deposit your data for long-term preservation and access at the end of your research project?
Indicate how you will ensure your data is preservation ready. Consider preservation-friendly file formats, ensuring file integrity, anonymization and de-identification, inclusion of supporting documentation.
Sharing and Reuse
What data will you be sharing and in what form? (e.g. raw, processed, analyzed, final).
Have you considered what type of end-user license to include with your data?
What steps will be taken to help the research community know that your data exists?
Responsibilities and Resources
Identify who will be responsible for managing this project's data during and after the project and the major data management tasks for which they will be responsible.
How will responsibilities for managing data activities be handled if substantive changes happen in the personnel overseeing the project's data, including a change of Principal Investigator?
What resources will you require to implement your data management plan? What do you estimate the overall cost for data management to be?
Ethics and Legal Compliance
If your research project includes sensitive data, how will you ensure that it is securely managed and accessible only to approved members of the project?
If applicable, what strategies will you undertake to address secondary uses of sensitive data?
How will you manage legal, ethical, and intellectual property issues?
About Research Data Management Plans
At any time, please contact your
subject liaison librarian for assistance or advice.
Portage Network is an initiative of the Canadian Academic Research Libraries (CARL) that is dedicated to the shared stewardship of research data in Canada.
Guidelines for Effective Data Management Plans (ICPSR)
The Inter-university Consortium for Political and Social Research (ICPSR) is an international repository for research data emanating from the Social Sciences. The University of Lethbridge is a member of the ICPSR. On this page you will find advice for creating a data management plan including details about what to include and a framework for its creation.
UBC Library DataGuide, Version 4.2 (May 2017)
Excellent guide to research data management.